Setting up Job Titles, Groups, Departments, Locations, and Levels is a great way to organize your users, and is useful when looking at the Reporting section of Kudos. It also provides you with the opportunity to easily send Kudos messages quickly to different groups of people based on their Group, Department, or Location.
To set up your lists of Job Titles, Groups, Departments, Locations, and/or Levels go to the Gear Icon ⚙️ > User Admin, and then click on the tab for the list you wish to set up.
To add a job title to the Titles tab, click the Add Job Title button at the bottom of the list, and Save every addition. If you're using points, ensure that you set the monthly point allocation for this job title here.
To add a group in the Groups tab, click on the Add Group button, enter the group name, set visibility to either Public or Admin and click Save.
Setting a Group to Public means that all users can see that Group when they click on the People tab. Setting a Group to Admin means that the group can only be viewed by Administrators with access to User Admin settings, even if regular users are part of the group.
To add users to a new group you can add them individually, or from a CSV upload with the email addresses of all the Users that you want included in that group. The email addresses used for users in a group must already have been added to your Kudos system.
To add a department to the Departments tab, click the Add Department button at the bottom of the list, and click Save with every addition.
To add a location in the Locations tab, click on the Add Location button, and click Save after each addition. To add the details, such as an address, phone number, timezone or photo, of the location you just added, click on the location name and enter the appropriate information and click Save.
To add a department to the Levels tab, click the Add Level button at the bottom of the list, and click Save with every addition.
We hope this helps! If you have any questions, please reach out to us at firstname.lastname@example.org and one of our friendly team members will be happy to assist you.