Employee nomination programs are a great companion to your peer-to-peer recognition program. They give employees an opportunity to tell a story about the peer they are nominating and how their accomplishments have delivered something impactful for your business. Nominations can bring acknowledgment to standout achievements where they may otherwise go unnoticed.
Nomination programs often include a high-value reward, an approval process, and specific eligibility. These programs are a great way to communicate expectations of what is important to the organization.
Administrators can create a nomination program (description, questions, and award planning included) where all employees in their organization on Kudos® can nominate or be nominated all through the Give Bar. Administrations can also segment programs to target certain teams and groups through filters. Creating target audiences within nominations allows users to be dynamically added or removed so you can implement your nomination program exactly as planned.
The Kudos® Nominations feature includes a downloadable CSV file of all nominations to support the winner selection process. Administrators can schedule emails to automatically be sent to users to advertise or remind employees to submit a nomination.
Once you’ve enabled a nomination program, users will see Nominate on their Give Bar. More information about the user experience can be found here: How to Submit a Nomination.
Navigate to the Nominations Settings by clicking Admin Gear > Nominations. To add a new nomination, click New Nomination:
You must add a nomination name, description, and cover image. These fields will be shown to your users when they complete the nomination form.
The nomination start date will determine when the nomination button is available to your users. If there are no active nominations, users will not see the nomination button on their Give Bar. Enter an end date if you’d like to allow nominations for a set period of time or select “No end date” if you’d like to allow nominations on an ongoing basis. Once you have completed all your fields, click Save:
Your nomination will now be in Draft status, shown below:
❗️Please note that a nomination form must be in “Complete” status to be visible to users. If a nomination is in Draft status and the start time passes, it will not be shown to users.
Click on the Nomination Form button and then use the drop-down button under Status to change the status to Complete:
Next, toggle the button beside Include Qualities if you’d like to allow users to select qualities when submitting a nomination. Enabling “include qualities” will add a second question to your nomination form:
You must have at least one question on your nomination form. You can edit the default text on the nomination form, but you cannot remove the first question. You are welcome to add more questions to suit your nomination!
Once you’ve changed the status to Complete and you’ve adjusted your questions, click Save:
Your nomination will now show as Scheduled and the nomination will automatically go live on the specified Start Date. If your start date is the current date, the Nomination form will show as Active.
❗️Please note that you cannot edit an active nomination. If you'd like to set up Audiences or Actions for your Nomination, you must do so before the Nomination Form is active.
No further action from Administrators is needed to enable a scheduled nomination form:
Once the nomination is live, you will see the status as Active:
Your nominations program may have a variety of desired outcomes, which can include allowing departments or teams to highlight a goal or objective that is important to their team’s success. You can create audiences for nominators and nominees by using filters to select certain teams or groups to be part of a nomination program, instead of your entire organization. Users will be dynamically added or removed based on your nomination settings. You can set both Nominee and Nominator audiences. By default, all nominations are available to all active users.
Your nomination form must be in Draft to set an audience. To begin, select either Nominees or Nominators. If you set a Nominee audience, only those that match the criteria will be eligible for nomination. If you set a Nomintor audience, the nomination form will only be visible to those users who match the audience criteria.
We will use Nominees for this example:
Click Configure audience to open the audience settings, then click Add another audience set for this Nomination. You can add up to two audience configurations.
Next, select the departments and locations you'd like to include. In our example, we will select the "Client Success" department in "Head Office" as our Nominee Audience. This means that only those that have Client Success as their department and Head Office as their location will be able to be nominated. You must select at least one department and location, but you can select as many departments and locations as you'd like to create your target audience.
Once you've selected the department and location you'd like to include in your audience, you can also segment to include/exclude managers, groups, level or individual users. Individual users added are not subject to any of the above segment criteria, nor are the managers when selected via the available toggle.
Click View Audience Set to see which users are included in your audience.
💡Things to remember:
- Your audience set is dynamic! Users will be automatically added and/or removed from your audience based on their user data.
- Users must match ALL the segmentation criteria in an audience set to be included, eg. location+department+group+level if all are defined in the audience setups
- If a user matches the criteria for more than 1 audience set in the same nomination they will only be counted once overall
When you've finished creating your desired audience set, click Save to ensure your nomination form is ready to go!
If you’d like to send an email to your users regarding the nomination, click Actions and then click New Action:
Here you can fill in each field to personalize your email, including scheduling the email to go out at a specific date and time. You can click Preview Email to view a preview of the email your users will receive. Once you are happy with the email, change the status to Complete and click Save. Your email action will then show as Scheduled:
To edit an existing nomination, navigate to Admin Gear > Nominations, click on the existing tile menu and select Edit:
❗️Please note that you cannot edit an active nomination.
To download nomination responses, navigate to Admin Gear > Nominations > click the menu icon on the nomination tile, and then click Download Responses:
You can then select either All Responses or enter a time frame. Click Export to download the responses from your time frame:
Once you have reviewed the submissions, we encourage you to send a Kudos® Award & Badge to the winner. More information on setting up Badges can be found here, and guidance for sending Awards can be found here.
💡Downloadable Resources: We offer Kudos® Admins the following: a Guide to Nominations to support you in building a plan (from proposal to execution). This includes communication templates for two types of nominations: a performance nomination program and a values nomination program. Check it out here!
We hope this helps! If you have any questions, please reach out to us at email@example.com one of our friendly team members will be happy to assist you.