Birthdays & Anniversaries

Work anniversaries are a core part of an organization’s recognition program as they offer an excellent opportunity to recognize, celebrate and acknowledge every individual on your team. Milestones offer a great way to celebrate and acknowledge every individual on your team at regular, pre-planned intervals. You can set anniversary posts by days, months, or years. Each anniversary post can be set to be sent with or without points, and you do not have to send points with every anniversary post. You can set daily milestones for weekly celebrations for new employees, and continue this through their 30, 60, and 90-day milestones.

To set up Anniversary posts, navigate to  Admin ⚙️ > Account > Customize > Anniversaries. Click the toggle to turn on Anniversary posts:   

You can also determine if you’d like anniversary posts to be public or private: 

If anniversary posts are set to public, the associated wall post will display on both the main home feed and the user’s profile page for all users to see and comment on. If anniversary wall posts are private, no posts will be made on your Kudos® platform. Users will receive the email notification and any allocated points.  

Once you have enabled anniversary posts, you can start adding anniversary milestones:

First, select the milestones you'd like to celebrate; your options are: day (e.g., first week), month (e.g., six months), or year (traditional anniversaries). Your Kudos® system will send the selected notification based on the user's start date at your company: 

You can select a badge if you’d like to include a badge with the anniversary wall post and email:

Please refer to this article if you need guidance setting up custom badges for your organization: Badges.

Below is an example of an Anniversary wall post without a badge:

Below is an example of an Anniversary wall post with a badge:

If you’d like to send points with the anniversary post, you can input a point value. These are system points and do not come from a specific user. These points do not need to be included in a specific user’s monthly points allocation. Enter 0 if you’d like the anniversary post to be sent without points. If you have selected a badge that has locked points, you will need to edit the badge points in the Badges section. 

Next, you’ll need to select an email template; this determines the content of the email each user will receive on their anniversary. Click on the drop-down menu to select a template:  

If you need to create a new template, click Templates and then click Add:  

Now you can create a template to suit your organization. Use the text editor to change the font, text size and colour. You can add hyperlinks, images or emojis to your message.  

🌟 Hint: Enter %{f} if you’d like to automatically include the user’s first name. Enter %{l} if you’d like to include their last name. Enter %{p} if you’d like to reference any points that will be sent with the message. Enter %{b} if you’d like to insert the badge name and image.  

❗️Be sure to remove any reference to points in your template if you are not sending any points with your post.

Once you’re happy with your template, click save: 

You can preview the email your users will receive by clicking the eye icon:

Once you’ve set the anniversary badge, points, and template, click Save to ensure your automatic wishes are sent to your users: 

You will need to set up each post individually. If you’d like to copy the settings for an anniversary post, you can click the copy icon to duplicate the settings. This can be helpful if you are setting up recurring yearly anniversaries and simply need to adjust the frequency.

If you need to edit your birthday or anniversary post settings, you can do so by navigating to Admin Gear > Account Settings > Customize > Birthdays or Anniversaries. Here you can update the badge, points, or template:

Be sure to click Save once you’ve made your changes so that your settings are live!